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Electronic Document Management
Electronic Document Management Systems (EDMS) allow businesses to store, track, and manage any type of document generated by or received by their organization. These documents can include scanned paper documents, e-mails, faxes, correspondence, photos, and electronic forms and reports generated by existing software in use. Many EDMS can be customized to meet a particular business need and integrate smoothly into a company’s workflow.
All document management systems should have five basic components:
- Capture for bringing documents into the system
- Methods for storing and archiving documents
- Indexing and retrieval tools for locating documents
- Distribution for exporting documents from the system
- Security to protect documents from unauthorized access
JHB Records Management is proud to offer our customers the Laserfiche® Document Management System. Since 1987, Laserfiche has been known as an industry leader in electronic document management. With over 20,000 installations worldwide, Laserfiche offers robust solutions suitable for a single department with one user, or an enterprise wide solution with hundreds of users at sites around the globe.
Key features include:
- Manage any number of documents and retrieve the right one in seconds
- Scan paper files, import electronic files, or convert to unalterable formats
- Batch processing, bar code indexing, and full-text or zonal OCR capability
- Distributed Capture and Web Access allow you to send and access documents from multiple offices and locations worldwide
- Annotate and redact information without altering the original document
- Robust search and retrieval capabilities, or find documents using a familiar file folder system.
- Routing and workflow components capable of managing complex operations
- Security features allow total control over access to entire databases, folders, documents, or certain information on a document
- Audit trails and reporting allow you to track who has accessed what and identify any unauthorized attempts
- Ease of integration with any Windows based program, so you can continue to use your key business applications
- Records Management Edition DoD 5015.2 certified, capable of managing the most detailed of retention schedules
Click here for more information about Laserfiche, or call us today to schedule a demo!
