JHB Records Management knows the thought of digitizing all your files can be intimidating. But it won't be long until Electronic Document Management becomes a business necessity. Unfortunately, many companies—and their files—are left in the dark because they don't know where to begin. Since 1991, we have been helping companies get started with records retention and document management. Let us help you take the first steps toward a more organized, efficient, productive way of doing business.
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Digital document management focuses on:
- Reducing lost and misfiled documents
- Providing faster search and retrieval of documents
- Reducing the amount of physical space used to store documents, such as file cabinets, boxes and shelving
- Helping to better organize existing documents
- Improving general work processes and organizational efficiency
Records management includes the former, plus:
- Identification of what records exist by records inventory
- Application of required retention periods to stored items
- Identification of the owner of each records series
- Determination that a chain of custody and a proper audit trail both exist
- Assistance in e-discovery issues and applying legal holds to records when needed
- Development and administration of defined records policy and procedures, regardless of whether the records are electronic or paper
- Management of disposition (disposal of documents)
- Preservation of records throughout their life cycle
